Privacy Policy

Last updated: February 2026

Yorkshire Fringe (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your personal data when you interact with us through our website or sign up to be involved in the festival.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

 

1. Who we are

Yorkshire Fringe is a theatre fringe festival based in the UK.

Data Controller:
Yorkshire Fringe
Email: yorkshirefringe@gmail.com
Website: www.yorkshirefringe.co.uk

 

2. What personal data we collect

We only collect personal data that is necessary and relevant. This may include:

a) Creatives signing up to get involved

• Name
• Email address
• Phone number (if provided)
• Social Media details
• Artistic role or area of interest
• Any information you choose to share about your work or project

b) Members of the public signing up for updates

• Name (optional)
• Email address

c) Volunteers registering interest

• Name
• Email address
• Phone number
• Availability
• Areas of interest or skills
• Any accessibility or support requirements you choose to disclose

We do not collect sensitive personal data unless you choose to share it with us voluntarily (for example, access requirements).

 

3. How we use your data

We use your personal data only for legitimate festival-related purposes, including:

• Managing creative registrations and festival participation
• Sending email updates, newsletters and festival information
• Communicating with volunteers about opportunities
• Organising and delivering the festival
• Improving our communications and engagement

We will never sell your data or use it for unrelated marketing.

 

4. Lawful basis for processing

Under UK GDPR, we rely on the following lawful bases:

• Consent – when you sign up to receive emails or express interest in volunteering
• Legitimate interests – to manage festival activity and communications in a reasonable and expected way

You can withdraw your consent at any time.

 

5. How we store and protect your data

• Your data is stored securely using password-protected systems on a multi-layered security platform provided by Google
• We limit access to authorised festival organisers only
• We take reasonable steps to prevent unauthorised access, loss or misuse

We keep your data only for as long as necessary for the purposes it was collected.

 

6. Sharing your data

We may share your data with trusted service providers (such as email mailing platforms or website hosting services) only where necessary and only if they are GDPR-compliant.

We will not share your data with third parties for marketing purposes.

 

7. How long we keep your data

• Mailing list data: until you unsubscribe
• Creative and volunteer data: for the duration of the festival and a reasonable planning period afterwards
• Data will then be securely deleted or anonymised

 

8. Your rights

Under GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Object to or restrict how we process your data
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, contact us at:
Email: yorkshirefringe@gmail.com

 

9. Cookies

Our website may use essential cookies to ensure it functions properly. Where non-essential cookies are used, we will provide clear information and ask for consent.

 

10. Changes to this policy

We may update this Privacy Policy from time to time. The most recent version will always be available on our website.

 

11. Contact us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Yorkshire Fringe
Email: yorkshirefringe@gmail.com